I-9 Compliance for the Modern Workforce
Streamline your employment eligibility verification process with our secure, digital I-9 solution. No paperwork, no stress.
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Why It Matters
All U.S. employers are required by law to complete Form I-9 for every new hire and to verify their work eligibility. The Department of Homeland Security (DHS) enforces this through the E-Verify system.
VerifiID is an authorized Employer Agent, which means we can handle the entire process for you—legally and securely.
Did you know?
Employers who fail to properly complete, retain, or make I-9 forms available for inspection may face penalties ranging from $252 to $2,507 per violation. Using a digital I-9 solution like VerifiID can help ensure compliance and avoid costly penalties.
Official Certifications
DHS Authorized
E-Verify Employer Agent
FCRA Compliant
Background Screening
SOC 2 Type II
Data Security Certified
How I-9 Works
Our streamlined process makes I-9 verification simple for both employers and employees.
Fill Section 1 of Form I-9 on or before the first day of work
Provide ID documents (e.g., passport, driver's license + SS card)
Complete a live video verification (required for remote hires)
Electronically sign the form
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Review Section 1 for completeness
Complete Section 2 within 3 business days of hire
Physically or virtually examine the employee's documents
Ensure a live video call if using remote verification
Store the I-9 securely for 3 years after hire or 1 year after termination
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We manage it all as your Employer Agent—so you don't have to.
Provide a secure digital I-9 workflow
Manage live video calls and document checks
Collect digital signatures
Store documents securely
Submit verification to E-Verify on your behalf
Maintain full audit trail for DHS compliance
Why Use VerifiID?
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We handle the entire workflow, so your team doesn't need to become I-9experts or learn complex compliance rules.
Full support for virtual I-9 verification, allowing you to hire and onboard employees from anywhere incompliance with all regulations.
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Most verifications completed same-day, allowing you to onboard employees quickly without compliance delays.
We stay up to date with DHS and ICE rules, ensuring your I-9 process always meets the latest regulatory requirements.
Key Platform Features
Digital Form Completion
User-friendly digital forms that guide employees through the process
Secure Storage
SOC 2 Type II certified storage with automatic retention management
Audit Trail
Complete record of all actions for compliance and audit defense
Remote Verification
Compliant virtual verification for remote employees
Document Verification
AI-powered document authenticity checks with human review
E-Verify Integration
Automatic submission to E-Verify with case management
Expiration Alerts
Automatic notifications for document renewals and reverifications
Compliance Dashboard
Real-time visibility into verification status and compliance
See VerifiID in Action
Schedule a personalized demo to see how our I-9 and E-Verify solution can streamline your compliance process and save your team valuable time.
See the platform in action
Get answers to your specific questions
Discuss your unique compliance needs
Watch this 2-minute overview of our I-9verification process and see how easy it is to maintain compliance.
Frequently Asked Questions
Get answers to common questions about I-9 compliance and our verification services.
Form I-9 is a document required by U.S. law to verify the identity and employment authorization of all individuals hired for employment in the United States. All U.S. employers must complete Form I-9 for each person they hire, including citizens and non-citizens. The form verifies both identity and eligibility to work in the United States.
Yes, employers may use electronic I-9 systems as long as they meet all the requirements set forth by the Department of Homeland Security. These include maintaining the security and integrity of the electronically stored information, ensuring the system creates a reliable record, and providing a way to detect and prevent unauthorized or accidental creation, alteration, or deletion of stored Form I-9s.
An E-Verify Employer Agent is a third-party service provider authorized by the Department of Homeland Security to submit E-Verify cases on behalf of employers. As an E-Verify Employer Agent, VerifiID can handle the entire E-Verify process for you, including submitting verification requests, managing cases, and ensuring compliance with all federal requirements.
Remote I-9 verification allows employers to complete the Form I-9 process for employees who work remotely. The employee completes Section 1 electronically, and then a live video session is conducted where the employee presents their identity and employment eligibility documents. An authorized representative reviews these documents in real-time, verifies their authenticity, and completes Section 2 of the form. This process is fully compliant with DHS requirements for remote verification.
Penalties for I-9 non-compliance can be severe. For paperwork violations (such as failing to properly complete, retain, or make I-9 forms available for inspection), fines range from $252 to $2,507 per violation. Knowingly hiring or continuing to employ unauthorized workers can result in penalties ranging from $590 to $23,607 per violation. Additionally, employers with a pattern of violations may face criminal charges, debarment from government contracts, and other serious consequences.
Employers must retain I-9 forms for all current employees. For terminated employees, employers must retain the form for either three years after the date of hire or one year after the date of termination, whichever is later. VerifiID's platform automatically tracks these retention requirements and manages secure storage for the required timeframes.
Ready to Get Started?
Click below to designate VerifiID as your agent and we'll handle the rest.
Have questions? Call us at 6177417901 or email our compliance team.