I-9 Compliance Checklist

Form I-9 Section 1 & Section 2 Compliance Checklist

Stay compliant. Reduce errors. Automate with VerifiID.ai.

🔹 Section 1 — Employee Responsibilities

(Must be completed by Day 1 of employment)

Step 1 — Provide Personal Information
☐ Enter full legal name (match ID document)
☐ Include address, date of birth, and contact details
☐ Provide Social Security Number (mandatory if using E-Verify)

Step 2 — Choose Immigration/Work Status (Select one)
☐ U.S. Citizen
☐ Noncitizen National
☐ Lawful Permanent Resident (must provide Alien/USCIS number)
☐ Authorized to work temporarily (must include expiration date)

Step 3 — Attestation & Signature
☐ Employee reviews all data for accuracy
☐ Employee signs and dates Section 1
☐ If someone assists the employee, preparer/translator section must also be completed

Best Practices for Section 1

• Encourage employees to double-check spelling and numbers
• Do not prefill immigration status or other details
• Use VerifiID.ai’s guided onboarding workflow to minimize errors

🔹 Section 2 — Employer Responsibilities

(Must be completed within 3 business days of the employee’s start date)

Step 1 — Examine Original Documents
☐ Request documents that prove identity and work authorization
☐ Allow employees to choose from Lists A, B, or C:

• List A → Proves both identity + authorization (e.g., Passport, Green Card)
• List B → Proves identity only (e.g., Driver’s License)
• List C → Proves work authorization (e.g., Social Security Card)

Step 2 — Record Document Information
☐ Enter document title, issuing authority, number, and expiration date
☐ Record employee’s start date
☐ Do not accept expired documents unless specifically allowed by DHS

Step 3 — Employer Attestation
☐ Employer or authorized representative signs and dates Section 2
☐ Include business name, title, and employer’s address

Step 4 — Store and Maintain I-9 Records
☐ Store I-9s separately from personnel files
☐ Retain records for:

• 3 years after hire date OR
• 1 year after termination (whichever is later)
  ☐ Ensure records are secure and audit-ready

Best Practices for Section 2

• Set up automatic reminders for expiring documents
• Train HR teams to spot document fraud
• Use VerifiID.ai’s biometric + document verification to validate identity instantly
• Keep a digital, encrypted record for audits and ICE inspections

How VerifiID.ai Helps Employers Stay Compliant

With VerifiID.ai, you can:

• Automate document collection and verification
• Eliminate manual entry errors in Section 1
• Instantly confirm identity with biometric face scans
• Integrate E-Verify for instant work authorization
• Maintain secure, audit-ready I-9 records

Compliance made simple. Verification made instant.
🔗 Learn More →

Form I-9 Supplement B Compliance Checklist

Stay compliant. Avoid fines. Automate with VerifiID.ai.

Part 1 — Reverification Checklist
(For employees with expiring work authorization)

Step 1 — Identify Who Needs Reverification
☐ Review Section 1 & Section 2 of the original I-9
☐ Check the earliest expiration date (employee-provided OR document date)
☐ Confirm reverification is NOT required for:

• U.S. Citizens
• Noncitizen Nationals
• Green Card holders (Form I-551)
• Employees with List B documents only

Step 2 — Send Employee Reminders
☐ Notify employees 90 days before expiration
☐ Include a list of acceptable documents from List A or List C
☐ Allow employees time to obtain updated documents

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Step 3 — Collect Updated Documents
☐ Request unexpired documents showing ongoing work authorization
☐ Accept receipts for lost, stolen, or damaged documents
☐ Allow employees to choose which eligible documents to present

Step 4 — Verify & Complete Supplement B
☐ Examine documents in person (or remote if DHS rules allow)
☐ Confirm authenticity and that they belong to the employee
☐ Enter document title, number, and expiration date in Supplement B
☐ Sign and date Supplement B as the employer/authorized rep

Part 2 — Rehire Checklist
(For employees rehired within three years of their original I-9)

Step 1 — Choose Your Approach
☐ Option 1 → Complete a new Form I-9
☐ Option 2 → Use Supplement B on the existing I-9

Step 2 — Verify Authorization Status
☐ Review the employee’s original I-9, Section 2, and any previous reverifications
☐ Confirm work authorization is still valid and documents are not expired

Step 3 — Complete Supplement B for Rehires
☐ Enter the rehire date
☐ If updated documents are required, request List A or List C documents
☐ Enter new document details and rehire date
☐ Sign and date Supplement B

Step 4 — Use the Latest USCIS Form
☐ If the original I-9 is outdated, download and use the current version
☐ Always archive the old I-9 with the employee’s file for compliance

Best Practices for Employers

• Set Up Automated Reminders → Use VerifiID.ai to track document expirations
• Maintain Secure Records → Store I-9s separately from personnel files
• Prepare for Audits → Be ready for ICE inspections with audit-ready reports
• Integrate with E-Verify → Instantly confirm work authorization status

How VerifiID.ai Helps

With VerifiID.ai, you can:

• Automate reverification reminders
• Collect updated documents securely
• Verify identity with biometric face scans
• Store audit-ready I-9 records digitally
• Stay compliant and avoid costly fines

Stay ahead of compliance risks. Simplify I-9 reverification & rehires with VerifiID.ai.
🔗 Learn More →